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Internal Posting Only
Revised Data: 3/2022 Title: Office AssistantDepartment: Recreation, Parks, and Community HealthReports To: Administrative Assistant/Senior Staff FLSA Status: Non-Exempt Grade: 3
All applicants must have completed their probationary period with the Village. Anticipated starting date to be determined. Starting salary range $40,196 - $43,061, depending on qualifications. 35 hour M-F workweek. Medical, Dental, IMRF Pension and paid time off benefits apply. Apply online here or at Village Hall in the Human Resource Office. Apply by 5 p.m. on Tuesday, April 5, 2022. EOE
Position SummaryThis position performs a variety of clerical work involving office support activities. Work involves performing routine and varied clerical assignments following prescribed procedures. Work includes typing, creating and updating filing systems, posting, record keeping and receptionist duties. Work is reviewed by supervisor for accuracy and completeness.
Position Accountabilities Types documents, letters, tables, notices, reports, forms Indexes and files correspondence, reports, records and forms. Maintains records and filing systems according to established methods and procedures. Answers telephone calls and provides routine information. Enters data into computer. Operates office machines including typewriters, calculators and computers. Provides some secretarial support as requested. Receive and count money and assist with daily deposits and cash reports. Makes phone calls to registered program participants as needed. Assists with Department Timekeeping. Codes vendor invoices for payment. Maintains safe work areas and equipment, promptly reports work hazards. Reports all work related injuries immediately, complies with all safety rules and attends appropriate safety programs. Performs related duties as assigned.
Position Qualifications/Skills Graduation from high school or GED supplemented by training in typing, data processing, business, and secretarial work. The Village may accept a combination of training and experience that provides equivalent knowledge abilities, and skills. Knowledge of business, English, grammar and arithmetic. Knowledge of modern office principles, practices and equipment. Must possess a valid driver’s license. Critical Mental/Physical Requirements Ability to exercise judgment, initiative and discretion under moderate supervision. Ability to operate a variety of office equipment. Ability to type and /or enter computer data accurately from rough draft copy. Ability to learn how to operate computers and the technical terms associated with such equipment. Ability to follow oral and written directions. Ability to establish and maintain effective working relationships with other employees and the public. Ability to communicate both orally and in writing.
Working Conditions The majority of work is performed in a normal office environment with little exposure to excessive noise, dust, temperature, etc. Work may include lifting up to 25 lb., finger dexterity and visual acuity At times, the job may require prolonged sitting, typing, monitoring of a screen, etc. The job incumbent should exercise common sense and take necessary breaks, practice proper body alignment and alert supervisor of any discomfort, as necessary.
Candidates must have passed probation in their current position
I authorize the investigation of all statements I make in this application; the release of references, grade transcripts, drug testing results, criminal background inquiry reports, search of social media sites including, but not limited to Facebook, LinkedIn, Twitter feeds, YouTube blogs and posts and additional information pertinent to my employment; the solicitation of any and all information from previous employers, colleagues and other persons concerning previous employment and any pertinent information they may have. I certify that the facts set forth in this application for employment are true and complete to the best of my knowledge. I have not withheld anything that would, if disclosed, affect this application unfavorably. I understand that if I am employed, any false statements may result in dismissal. I authorize the Village to conduct a background investigation of any of the facts set forth in this application including an assessment of any criminal record. A credit check is authorized when deemed critical to the position applying for. Employment with Park Forest is “at will,” meaning that either Park Forest or its employees may terminate employment at any time.
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
By signing, I hereby certify that there are no willful misrepresentations or falsifications in the statements and answers I have provided in this application. I am fully aware that any such willful misrepresentation, omissions, or falsifications may be grounds for immediate disqualification of my application.
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